14 October, 2015

Organising a conference? Got an amazing venue booked? Catering sorted? Accommodation organised? Don’t leave it too late to sort out the final touches to your ace event. Car Australia will take care of all of your conference transport needs and deliver your attendees in style.

What to put on your conference planning checklist

You’ve been assigned the task of organising the conference of the year. With big budgets and a mammoth responsibility on your shoulders, where are you going to start? The key is to plan your conference, and plan well. You’ve no doubt got your eye on the best services to rock your event, so put your checklist on paper and get cracking. The following key conference points should be on your list:

Conference venue

Undoubtedly one of your first jobs will be to book your venue. Once you know your conference date and approximately how many people will be present, you need to get your venue organised. As well as a venue to host presentations, look at options for relaxed spaces to host refreshment breaks, breakfast and lunches. Location is the key here because you don’t want your conference goers spending all their time sitting in traffic.

Conference transport

Alleviate your convey concerns and book your conference transportation in advance. Interstate or international delegates arriving by air? You need to consider how far your venue is from the airport and arrange the appropriate conference transport to coincide with arrival times. Even if your event is not too far from the airport, transportation must still be considered. Business time is precious, so why waste time waiting around for taxis for your conference, when affordable luxurious cars can be booked in advance for an airport transfer.


Gather a large number of people and they must eat and drink! Do your research and work with your budget to find the right catering for your conference. Consider dietary requirements, refreshment breaks, food quality and suitability for your event. Do you have conference attendees arriving for a breakfast meeting? Will you be organising a lunch break? Consider lighter food choices, so your conference attendees are not left feeling too heavy after their refreshment breaks.


Conferences call for presentations and presentations call for equipment. Discuss options with your presenters; will you need to organise audio facilities, mics, speakers or visual aids? Will you need a computer, film projector, overhead projector and wi-fi capabilities? Think about your room space and lighting and whether windows need to be covered with a shade or curtain during presentations. You also need to ensure your visitors are comfortable by providing adequate seating for the duration of the event.


Whether your conference lasts for a day or runs over multiple days, your event may require accommodation for conference goers. Look at value, but also the practicality of your chosen hotels or apartments. Consider accommodation location and whether conference transport needs to be organised to and from your event.

Why add conference transport to your event planning checklist?

You are organising a conference and you’ve got most things ticked off your list. Conference transport might appear to be a small part of the big picture, but must be thought of as an important puzzle in the jigsaw. No one wants to organise a conference only to wait for late arrivals due to transport woes. If you want to do things right, book your conference delegates a reliable car, or multiple cars, and avoid the taxi queues. Deliver your conference attendees to your event on time and in style. Book your corporate cars with Car Australia.

What can Car Australia do for you?

Car Australia is a national car hire company, servicing Sydney, Melbourne, the Gold Coast, Brisbane and Adelaide. Car Australia ensures your event travel is taken care of, so that you can concentrate on the job at hand.

Any type of conference transport can be booked via Car Australia: from airport collections to event conveys or even the after party chauffeuring! If you need one, two or 20 cars, Car Australia can organise your conference transportation in one booking. Choose from luxury people movers and stylish sedans, even coaches that hold up 60 people. Coach transport is arranged via Car Australia affiliates, but all you need to worry about is one call to Car Australia who will take care of the rest.

Hassle-free, efficient and stylish, Car Australia will impress your colleagues and clients. Chauffeured cars with Car Australia are big on value, but do not scrimp on professionalism or style.

Car Australia vehicles are primarily black Holden Caprices, although some BMW 7 Series, Mercedes S Class, Mercedes Vianos and larger people movers are available for big groups. Holden Caprice cars are the perfect vehicle for getting you to and from the airport. Stylish Holden Caprice cars have ample boot space for business luggage. There are a number of chauffeured Mercedes Vianos that are available to book for conference transport. The Mercedes Viano offers European sedan luxury, but with much more room and the ability to seat up to seven passengers. The largest people mover Car Australia can offer you will seat up to 12 passengers. Choose standard vans or luxury vans complete with leather seats and drop-down TVs that can play DVDs. Discuss your conference transport needs with Car Australia to work out what style of people mover would be best suited for your event.

It is Car Australia’s job to meet your crew on-time and help with baggage, so that they can relax in luxury conference transportation before the event begins. Well-presented chauffeurs are reliable and dedicated, giving your conference delegates a positive first impression with luxury car transportation.

Take the stress out of your conference transport with Car Australia—and all for a great price, too. Car Australia focuses on value for money. What you are getting for your conference transport is still luxurious, but much more reasonable than others on the market.

Book your corporate cars with Car Australia

Don’t delay, book your conference transportation with Car Australia today by completing the online booking form or call a friendly Car Australia team member on 1300 661 119.